1. BASIC INFORMATION 

Website klubsmaja.lv and kursi.klubsmaja.lv (hereinafter "Website" or "Site") the purpose of the privacy policy is to provide the natural person (hereinafter "User", "Persons" or "You") information on the purposes for which, and the basic principles underlying, the collection, processing and storage of personal data collected from Users when they visit one of the Sites.

Personal Data is any information that can be used to identify, directly or indirectly, a specific Person, i.e. name, contact details, photo, etc., including IP addresses, cookies, identification numbers and habits.

Processing is any kind of action that is performed on Personal Data, i.e. collection, recording, storage, consultation, use, disclosure, erasure, etc.

The Privacy Policy also applies to data collected when registering on the Sites, as well as when completing any application forms hosted on the Sites.

We are committed to protecting and respecting your privacy. This Privacy Policy has been drawn up in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation). The Privacy Policy has also been developed in accordance with the Law on Processing of Personal Data and other laws and regulations of the Republic of Latvia. 

In order to ensure data security and to do our best to ensure that our processing of personal data complies with the applicable laws and regulations, we may unilaterally amend this Privacy Policy at any time.

Please read and read this Privacy Policy carefully to understand the purposes for which we collect and use your data.

2. DATA EXPLANATION

Vietņu Personas datu apstrādes pārzinis ir biedrība “Klubs  “Māja” – jaunatne vienotai Eiropai” (hereinafter referred to as "Club "The House"" or "Data Controller"), registration No 40008009648, legal address: Aleksandra Čaka 83a, Riga, LV-1011. 

If you have any questions related to the processing of personal data or this Privacy Policy, you can contact us at the following email address: birojs@klubsmaja.lv. During the communication, if necessary, the Data Controller may ask for additional data necessary to identify the Data Subject.

3. COLLECTION OF PERSONAL DATA

The Data Controller collects and processes only Personal Data that is necessary to provide a particular activity or service of the Site. The data collected that is indirectly linked to a specific Person is for analytics, statistics and to provide the functions of the Website. 

The types of data we collect and process include:

• Name or user name;
• Date and age of birth;
• Address of residence;
• Phone number, Email address;
• Education place;
• Password;
• Unit;
• Information on volunteering,
• Other information, that the user want to give;
• Actions taken on the Sites;
• Photos and videos.

In addition to the above, Club "The House" has the right to verify the accuracy of the submitted data by using publicly available registers or those established by laws and regulations, e.g. the Volunteer Work Act provides that Club "The House" may request an extract from the Criminal Records of the volunteer and request an extract from the Education Register of the person in order to verify the relevance of education to the specific work, however, such information obtained from registers is not retained in any way. When false or erroneous data are discovered, the Vice-President for Internal Affairs of the Society shall inform the Person and invite him to correct them.

Ja pati Persona izvēlēsies kopīgot ar Datu pārzini datus aizpildot citus sava profila laukus Vietnē kursi.klubsmaja.lv, piemēram, profila bilde, dzimums u.c., tad tie tiks ievākti un saglabāti uzskatot, ka Persona ir piekritusi šo datu apstrādei un uzglabāšanai. 

Informējam, ka apmeklējot Klubs “Māja” rīkotos pasākumus, tie var tik fotografēti un/vai filmēti publicitātes, sabiedrības informēšanas, vēsturiskām vajadzībām un līgumu nosacījumu  izpildei. Piedaloties kādā no Klubs “Māja” pasākumiem, Persona piekrīt foto un/vai video uzņemšanai un publicēšanai Klubs “Māja” Vietnēs, sociālajās platformās un medijos. Ja Persona nevēlas, lai pasākuma laikā tiek fotogravēta un/vai filmēta par to informēt Datu pārzini.

The above data are collected in part or in full in the following cases:

• Browsing this site (see "Cookie Policy");
• By completing the membership application form;
• By registering as a user on the website;
• By filling in the contact form;
• By filling in your profile fields;
• Submitting volunteering reports;
• By filling in questionnaires and other forms.

Ja vien Personas datu iegūšana no Personas nebūs balstīta noteiktu likumu normās vai mūsu pienākumu, tiesību izpildei, mēs uzskatīsim, ka Personas lēmums iesniegt mums savus personas datus būs brīvprātīgs. Nekādu negatīvu seku nebūs, ja neizvēlēsieties iesniegt savus personas datus, bet, ņemtot vērā, ka dažos gadījumos, neiegūstot konkrētus Personas datus, Klubs “Māja” nevarēs sniegt Personai konkrētu pakalpojumu vai arī nebūs iespējams nodrošināt to atbilstošu  kvalitāti.

For specific types of data processing, additional information may be collected, in which case the Data Subject shall be informed at the time of submission of the specific data to the Club "The House". Club "The House" shall not be liable for any damages of any kind incurred by the Person in the event of false submission of personal data.

4. USE OF PERSONAL DATA

Since the members of Club "The House" are young people who do voluntary work without payment, according to the Voluntary Work Law the association Club "The House" has to conclude a voluntary work contract with the young person, therefore the Site - klubsmaja.lv, collects information necessary not only to identify a specific person and check compliance with the application conditions, but also to collect all the necessary information for drawing up a voluntary work contract. 

Aizpildot atskaiti par paveikto brīvprātīgo darbu Vietnē – kursi.klubsmaja.lv, tiek ievākta informācija, kas paredzēta, lai identificētu Personu un iegūtu datus, kas peredzēti, lai pārliecinātos par brīvprātīgā darba veikšanas patiesumu.

Reģistrējoties Vietnē – kursi.klubsmaja.lv, tiek ievākta informācija par Personu, kas ir nepieciešama personas identificēšanai un pieslēgšanās datu/atslēgu nodrošināšanai.

A Person's e-mail address may be used to inform the Person about certain profile activities, password resets, e-mail stubs and other activities on the Club "The House" Sites.

A person's IP address is logged when the person performs a specific action. A Person's IP address is never publicly available.

Personal data submitted via questionnaire forms may be used for communication (if the survey is not anonymous), the questionnaire data will never be made public in such a way that a specific person can be identified. All questionnaire data collected will be used solely for analytical and statistical purposes.

The data provided in the contact form will be used to allow Club "The House" to contact the person via e-mail or telephone. Support may request additional Personal Information to identify the individual. For specific uses of data, the Person is notified at the time he provides the specific data to Club "The House".

The Data Controller may transfer your information to third parties in order to comply with laws and regulations, cooperate with supervisory authorities, help prevent criminal activity and protect our, your and others' legitimate rights. Data transfer is also possible if it is subject to the unambiguous consent of the Data Subject.

5. OTHER USES OF PERSONAL INFORMATION

Club "The House" may collect non-identifiable information about a Person when performing any activities on the Sites. This type of information is used for statistical and analytical purposes only, such as number of visitors, average engagement time, country of visitor, number of page views, etc.

In addition, from time to time Club "The House" may contact all users regarding important information, such as changes to the rules, etc. These types of messages are only sent if the person has consented to receive them. They can be opted out of by contacting the Data Controller.

Statistikas vajadzībām datus apstrādā “Google Analitycs”. Vairāk par veidiem un datiem kādus ievāc “Google Analitycs”, lūgums lasīt, viņu mājaslapā  –  here. The visitor can stop the collection of such data via the Google Analytics website - here.

6. DATA PROTECTION

Club "The House" is committed to providing all possible technical and organisational security measures to ensure the security of the processing of Personal Data. Only a limited number of people - authorised persons - have access to Personal Data, have been trained to handle it and are committed to complying with all the requirements of the General Data Protection Regulation in relation to the processing of Personal Data. To prevent unauthorised processing, Club House uses technologies and solutions to help ensure appropriate data protection.

7. DATA STORAGE

Personal data is stored and processed for as long as is necessary for the fulfilment of the relevant purpose of the retrieval. The data is stored as long as Club 'The House' has a legal basis to do so or is required to do so by the applicable laws and regulations. As well as for as long as the consent of the Personal Data Subject to the Sites' Privacy Policy regarding the processing of the Personal Data concerned is valid.

If none of the above conditions apply, the Personal Data will be permanently deleted from all databases of the Sites or anonymised.

8. PROCESSING OF COOKIES

Sites may use thumbnail files. Cookies are small text files that are stored on a Person's computer to enable certain features and website functionality, such as to remember your settings, IP address, region, text size and other settings that a Person may change. Additionally, cookies are designed to provide information to the website owner. For more information on the handling of cookies, please refer to the document "Use of Cookies".

If you wish to refuse cookies, you can use the private browsing mode, where all cookies are automatically deleted when you close all windows after private browsing.

Club "The House" The Sites may contain various links to third party websites, which have their own terms of use and personal data protection, for which Club "The House" is not responsible.

9. PERSONAL RIGHTS

Personai ir tiesības piekļūt savai personīgajai informācijai un uzzināt kā mēs to apstrādājam. Personai  ir tiesības labot vai papildināt neprecīzi sniegtu informāciju, atsaukt piekrišanu Privātuma politikai, un dzēst savus datus no datubāzēm, tomēr tas ir tikai iespējams, ja nenosaka citi normatīvie akti. Jūsu tiesības atļauj arī ierobežot savu datu apstrādi, kā arī  Personai ir tiesības vērsties Datu valsts inspekcijā.

Personas var iesniegt pieprasījumu par savu tiesību īstenošanu iesniedzot rakstveida iesniegumu Klubs “Māja” juridiskajā adresē, iespējams arī iesniegt pieprasījumu caur epastu – dokumentu  parakstot ar elektronisko parakstu. Iesniedzot pieprasījumu Datu pārzinis var lūgt iesniegt papildus datus, lai pārliecinātos par personas identitāti. Atbildi nosūta uz Personas norādīto contact addresses.

10. FINAL RULES

Registration and independent use of the Sites signifies that the Person has accepted this Privacy Policy. By registering, submitting data in communication, application forms, Club "The House" requires explicit consent to the processing of data and its storage, which is required by laws and regulations or the rights and obligations of Club "The House".

Club "The House" invites you to contact us immediately if you wish to exercise your rights, if you have any unclear questions about data processing or if you have any complaints regarding data processing or the Privacy Policy, by sending an email to birojs@klubsmaja.lv or by visiting the registered office.